Executive Assistant
Job Title: Executive Assistant
Location: Woodbridge, Virginia, USA
Classification: Full Time
Salary: $45,000-$50,000
Reports to : Firm Administrator
Intangible Benefits: Flexible, supportive, friendly and respective work environment
Tangible Benefits: Medical, Dental, Vision, STD, Tuition, 401K, Sick Leave, Vacation, Holidays, etc.
Responsibilities:
- Perform front office operations
- Organize meetings, including scheduling, sending reminders and organizing catering when necessary
- Coordinate with staff and external consultants to ensure client work is done on time
- Provide CRM Support
- Coordinate client follow up
- Prepare and send out engagement letters/contracts
- Onboarding clients
- Contract administration, enforcing terms and conditions of service agreements
- Handle managing partner’s day-to-day calendar, including making appointments and prioritizing the most sensitive matters
- Identify the purpose of calls/visits before directing them to the appropriate personnel
- Perform minor accounting and bookkeeping duties
- As when needed, provide administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the managing partner’s behalf
- As when required, conduct research.
Company Requirements:
- High level integrity
- Open and frank
- Innovative
- Agile
- Learner
Specific Requirements:
- Ability to act as gatekeeper and escalate relevant information to senior management as needed
- Customer relationship management
- Exceptional attention to detail
- Excellent time management skills
- Industry Knowledge, a plus
- Excellent Communication
- Result focus
If you are interested in applying for this position, respond to us by email at [email protected]. Include:
1) Resume and three references.
