Executive Assistant

Job Title: Executive Assistant
Location:  Woodbridge, Virginia, USA
Classification: Full Time
Salary:  $45,000-$50,000
Reports to : Firm Administrator
Intangible Benefits: Flexible, supportive, friendly and respective work environment
Tangible Benefits: Medical, Dental, Vision, STD, Tuition, 401K, Sick Leave, Vacation, Holidays, etc.

Responsibilities:

  • Perform front office operations
  • Organize meetings, including scheduling, sending reminders and organizing catering when necessary
  • Coordinate with staff and external consultants to ensure client work is done on time
  • Provide CRM Support
  • Coordinate client follow up
  • Prepare and send out engagement letters/contracts
  • Onboarding clients
  • Contract administration, enforcing terms and conditions of service agreements
  • Handle managing partner’s day-to-day calendar, including making appointments and prioritizing the most sensitive matters
  • Identify the purpose of calls/visits before directing them to the appropriate personnel
  • Perform minor accounting and bookkeeping duties
  • As when needed, provide administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the managing partner’s behalf
  • As when required, conduct research.

Company Requirements:

  • High level integrity
  • Open and frank
  • Innovative
  • Agile
  • Learner

Specific Requirements:

  • Ability to act as gatekeeper and escalate relevant information to senior management as needed
  • Customer relationship management
  • Exceptional attention to detail
  • Excellent time management skills
  • Industry Knowledge, a plus
  • Excellent Communication
  • Result focus

If you are interested in applying for this position, respond to us by email at [email protected] Include: 

1) Resume and three references.